Understanding the attendance procedures at Castle View High School (CVHS) in Castle Rock is crucial for both parents and students to ensure a smooth academic year. This guide outlines the official CVHS attendance policy, providing clear steps for reporting absences, requesting early releases, and planning for future absences. Adhering to these guidelines helps maintain accurate records and supports student success at CVHS.
Reporting Absences at CVHS Castle Rock: Step-by-Step
To report a student’s absence from CVHS, parents or guardians should follow these straightforward steps to ensure the absence is properly recorded. Castle View High School has established a dedicated system to streamline this process for all families within the Castle Rock community.
- Call the Attendance Line: Dial 303-387-9002 to access the CVHS attendance reporting system.
- Select the Appropriate Option: Listen to the menu options and choose the line that corresponds to the nature of the absence. Options include reporting an early release, late arrival, or an all-day absence.
- Leave a Detailed Message: Clearly state your student’s name, grade, the reason for their absence, and the date of the absence. For early releases, specify the time your student needs to leave.
Understanding Excused Absences at Castle View High School
Cvhs Castle Rock provides a framework for excused absences to accommodate necessary situations while encouraging consistent attendance. Here’s a breakdown of the excused absence policy:
- Five Free Excused Absences Per Semester: Each student is allotted five excused absences per semester, which can be excused by a parent phone call to the attendance line, regardless of the reason provided.
- Post Five Absences & Illness-Related Absences: After the initial five excused days, any subsequent illness-related absences will require a doctor’s note to be excused. This documentation ensures the absence is properly verified.
- Dean of Students Discretion: For absences beyond illness or after the initial five days, a Dean of Students may contact the family to gather further information before determining if additional absences can be excused.
Procedure for Late Arrivals at CVHS
Students arriving late to Castle View High School should proceed directly to their class. There is no need to check in at the main office, minimizing disruption to their schedule and class time.
- Teacher Marks Tardy: The classroom teacher will mark the student as tardy in the attendance system.
- Parental Excuse for Tardy: If a parent calls the attendance line to excuse the tardiness, the attendance office will adjust the record accordingly on the back end. This streamlined process ensures that late arrivals are handled efficiently and accurately.
Early Release Procedures for CVHS Students
For students needing to leave CVHS Castle Rock early, a specific procedure must be followed to ensure their safety and proper documentation of their departure.
- Parent/Guardian Call Required: To request an early release, a parent or guardian must call the attendance line and follow the steps outlined previously.
- Pass Issued for Sign-Out: Upon receiving the parent’s message, the attendance office will issue a pass to the student. This pass allows the student to come to the front office to sign out at the designated time.
- Mandatory Sign-Out: It is imperative that students sign out in the front office when leaving early. Failure to sign out will result in the absence not being excused, even if a parent has called.
- Sign-In Upon Return: If a student leaves early but returns to school on the same day, they must sign back in at the front office immediately upon their arrival. Failure to sign back in will also result in the absence not being excused for the period they were back on campus.
Planned Absences of Three or More Days at Castle View High School
For planned absences extending to three or more days, CVHS Castle Rock requires advance notification and the completion of a Pre-Arranged Absence Request form. This proactive approach helps students, parents, and the school manage extended time away from classes effectively.
- Pre-Arranged Absence Request Form: For any planned absence of three or more days, the Pre-Arranged Absence Request form must be completed.
- Advance Submission: The completed form must be returned to the main office at least 48 hours prior to the start of the planned absence. This advance notice allows teachers and administration to prepare for the student’s absence and ensure a smooth return.
By adhering to these attendance procedures, parents and students at CVHS Castle Rock contribute to an efficient and supportive educational environment. Your cooperation in following these guidelines is greatly appreciated, helping Castle View High School maintain accurate attendance records and support every student’s academic journey.
For any further questions, please contact the CVHS Attendance Secretary, Amy Cheldelin at 303-387-9011, or Deans of Students Zac Ross (303-387-9024) or Grace Shea (303-387-9173).
